INTRODUCTION

IKEJA HOTEL PLC is leading in the provision of Catering and Management Services to Oil & Gas Industries in Nigeria and is extending its reach to provide a similar level of services to improve their service delivery to International Communities

We offer a full range of catering services for both Nationals and International bodies.  With rapid growth and consistent business success, It is our policy to create an accident free and safe working environment in all our operations. However, it is our believe that this policy can only be effective with your participation as regards doing those things that ought to be done safely and timely.

IKEJA HOTEL PLC Management believe that while risks exist in every job but

• Safe conduct of operations is a condition of employment at IKEJA HOTEL PLC.
• Accidents and injuries are preventable.
• Each of us has a personal responsibility for our safety and the safety of others both on and off the job.
• No business objective is so important that it will be pursued at the sacrifice of safety.
• Job is well done only if it is done safely.
• That we should have the one of the best safety performance in the catering industries.

We will promote our own safety program and develop a structured process to encourage our employees to work safely, on the specific time, and not to rush. Employees must understand that they do not have to work on a job that they feel is unsafe. They have the responsibility to ceases and notify the supervisor so appropriate actions can be taken to mitigate the identified risks. The company also, ensures that our suppliers and contractors comply with these guidelines

The company has a drugs and alcohol policy that enforced all employees and contractors to abide by the A&D program.

We must ensure all our employees are properly trained to perform the work they are assigned to do. These includes required training and any other training regulatory rules that applies to the work performing. We document all employees training records and provide all for review by any of our clients

 

SAFETY POLICY

The Management & Staff of IKEJA HOTEL PLC shall provide the necessary active leadership role that required in developing and maintaining a program in ensuring the Safety, Security, Health and Environment to protect the well being of personnel, and company property.

The company believes that safe work condition and environment is every employee responsibility by eliminating hazards through safety education and orientation.  Safety practices are a part of our operational procedures. Most accidents are as a result of mistakes and can be corrected in the same way operational mistakes are corrected by way of  training, motivation, planning and supervision, nothing takes the places of good common sense and taking enough time to plan work adequately.

The company recognizes and accepts its responsibility to provide safe and healthy working conditions. To achieve this end, complete compliance to company policies and program is mandatory to everyone.

 

Management
MD/COO

 

 

SECURITY POLICY

To ensure effectiveness in this management, the company as a matter of policy, takes responsibility of the security of all personnel, guest and third party in all our work site, the company will not hesitate to discipline any staff that destroyed company’s property even if the person must have left the services of the company.

Realizing the inadequacies of the security department in the area of crime prevention, detection and control, the Company Security Policy empowers the Management to conduct preliminary investigation of any crime reported or suspected/cases of misconduct against the above policies within the company, or refer same to the Police for detail investigation and prosecution if necessary.

Reporting any suspected person or personnel that worked against these policies to management of IKEJA HOTEL PLC

Management
MD/COO

 

 

HEALTH / HYGIENE POLICY

 

The Company Health and Hygiene policy is to produce food in any kitchen in such a manner that will guarantee total hygiene and reduce all food hazards that may be injurious to the health of customers;

 

In order to achieve this, we shall implement the following:

 

All Company Staff shall be medically fit and shall remain so during the period of their employment.

 

The Company retained clinic shall from time to time carry out routine medical checks to ensure that medical fitness of all staff with particular emphasis on passing the regular food handlers test.

 

Food shall be prepared only in areas that are clean and well ventilated and in such a way that food is not exposed to the risk of contamination.

 

The Company shall have the responsibility of providing fresh and treated drinking water at all times to the customers.

All equipment used for food preparation shall be kept clean and sterilized at all times when not in use.

All employees shall maintain a high standard of personal hygiene and wear supplied safety clothing at all time, while at work.

 

All employees shall observe the food handlers code of practice in compliance with the Food Safety Act.

 

Food safety training shall form part of all employees induction course to help the appreciation of the importance of personal hygiene.

 

Management

 

MD/COO

 

 

 

 

 

 

 

 

 

 

 

 

 

  ENVIRONMENTAL POLICY

 

IT IS OUR CORPORATE RESPONSIBILITY TO ENSURE THAT WE PROVIDE OUR SERVICES IN A CLEAN, HYGIENIC AND SAFE ENVIRONMENT IN A MANNER THAT WILL GUARANTEE TOTAL WORKPLACE SAFETY WITH ZERO INCIDENTS.

 

It’s our policy to create an accident free and safe working environment in all our operations. However, it is obvious to mention that this policy can only be effective with your participation as regards doing those things that ought to be doing safely and timely.

IKEJA HOTEL PLC Management believe that while risks exist in every job but

 

• Accidents and injuries are preventable.
• Each of us has a personal responsibility for our safety and the safety of others both on and off the job.
• No business objective is so important that it will be pursued at the sacrifice of safety.
• Safe conduct of operations is a condition of employment at IKEJA HOTEL PLC.
• Jo is well done only if it is done safely.
• That we should have the one of the best safety performance in the catering industries.

 

 

 

 

Management

 

MD/COO

 

 

 

 

 

DRIVING POLICY

 

 

Driving is one of the crucial process in catering especially Outdoor Catering process which has to with food delivery. In view of this, IHPLC management recognized accident as one of the greatest risk in our operation where most of the inherent hazards are beyond and outside company control ie Human Factors.

However, all risks related to driving should be minimized and the following must apply:

• All drivers must drive in a defensive way
• Seat belt must be worn at all time
• Speed control must be adhere strictly to
• No driver should be under the influence of alcohol or drugs while driving
• All vehicles must be in a good operational condition to avoid food contamination
• All food delivery van must be cleaned at the close of work daily
• All vehicles maintenance schedule must be followed and approved

This policy applies to all IHPLC. drivers including Food and Beverage Operation

 

 

Management

 

MD/COO

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NO SMOKING POLICY

 

In line with IKEJA HOTEL PLC. commitment to a No “Smoking Policy” with the objective of creating a smoke free air in the company premises, free work area and food contamination prevention.

This policy is to be strictly followed

• No personnel should smoke in the premises except at designated smoking area
• No smoking areas covers the following locations
• Kitchen
• Reception
• Food process areas
• Loading bay
• Stores
• Laundry
• Offices
• Recreation/Gym facilities
• Guest rooms
• Power house
• Car park

 

This policy would prevent personnel exposure to tobacco smoking and it applies to all personnel, contractors and visitors.

 

 

 

Management

 

MD/COO

 

 

 

 

 

 

 

 

 

 

 

 

 

HIV/AIDS POLICY

 

IKEJA HOTEL PLC. approach to this policy is to prevent possible discrimination and Stigmatization on HIV/AIDS positive personnel from co-worker.

 

The company guarantee job access, status, promotion and training will not be influenced by employee HIV/AIDS status. IHPLC. management shall protect any relevant information as regards to HIV status of personnel to be confidential and shall implement this policy and support other initiatives in enhancing company /personnel performance

 

 

 

Management

 

 

MD/COO

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HEALTH, SAFETY & ENVIRONMENT TEAM.

 

IKEJA HOTEL PLC (Health, Safety & Environment (HSE) team is headed by

The MD/COO

The Controller of Operations.

Unit Managers

The Supervisors

 

THE RESPONSIBILITY OF THE HSE TEAM

The MD/COO:

• The MD of the organization has the full responsibility of setting up company’s Health Environment & Safety goals and objectives.
• Drives corporate vision in line with policies and practices.
• Reviews and approves all safety programs.
• Initiate and support safety Key Performance Indicator (KPI)

 

Unit Manager/Supervisors

• Responsible for the daily running of the safety department.
• Development of all quality assurance programs.
• Initiate safety meeting, inspections and HS&E training schedules.
• Conduct facility inspections, issue of improvement opportunities and follow up recommended action items to closure.
• Facilitate corporate HS&E training and monitor attendance and effectiveness.
• Conduct / Facilitate the conduct of HS&E performance audits/Key performance indicators and appraisal.
• Simulate facility drill and issue report on effectiveness of Emergency Action Plan. (EAP).
• Monitor compliance to Health and Hygiene procedures for food handlers.
• Provide learning from incident management procedures.
• Attends on behalf of the company, all Government agencies and other companies HS&E program/HS&E training, lecture presentation and exhibitions.

 

           

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 QUALITY ASSURANCE / QUALITY CONTROL POLICY

 

 

 

 

The Management of IKEJA HOTEL PLC firmly believes in providing all its customers with a high quality service / safe food products.

The company wholly accepts its duty to comply with all relevant legislation to recognize that food areas must be maintained to a high standard of cleanliness and food handling to ensure it does not become contaminated during its delivery, storage, transportation, preparation and distribution.

 

It further recognizes the need for effective temperature control of all foods likely to support the growth of micro-organisms.

The emphasis of the company is on the control of food safety and to adopt all approved technical standard for receiving, storage, transportation; preparation; cooking; defrosting; cooling and serving of foods as its basis for quality assurance.

 

This policy has been produced through effective Hazard Analysis and Critical Control Points (HACCP) evaluations to provide framework food operations.

 

 

Management

 

MD/COO

 

 

 

 

 

 

 

JOB DESCRIPTION FOR QUALITY ASSURANCE AND QUALITY CONTROL.

• Checking and signing of Requisitions
• Checking and signing of invoices and Vouchers.
• Ensure refrigerators temperature reading.
• Check and ensure Quality of food served in all the Kitchen.

Check and ensure the quality and quantity of items supplied are commensurate with the company’s quality and standard specification.

• Carry out snap checks in the store.
• Check and watch out for expired goods in the warehouse
• Check and ensure Safe Operation on Sewage evacuation from the premises
• Carry out stocktaking exercise on both base and offshore locations.

 

 

 

 

 

 

Management

 

MD/COO

 

 

 

 

 

 

 

 

ALCOHOL AND DRUG POLICY

 

The use of possessions, distribution, sale of illegal drugs, or controlled substances and paraphernalia associated with such is completely prohibited in any area of our operation.

 

Any employee that is found to be under the influence of alcohol or in possession of any illegal drugs, while in the employment of the company shall have his/her appointment terminated immediately.

 

No employee of the company shall smoke cigarette during official hours in any of the designated area of operations.

 

In the event that any illegal or authorized items are discovered in the possession if an employee, a report must be made immediately to appropriate law enforcement agencies notwithstanding the penalty from the company

 

The misuse of legitimate drugs or the use, possession, distribution or sale of alcohol, illicit or un-prescribed control drugs on Company premises is strictly prohibited.

 

Company is entitled to conduct unannounced searches for drugs and alcohol on company owned or controlled property. It is understood that violation of this policy by any person can lead to the person’s removal and subsequent prohibition/ denial of entry from Company owned or controlled property and where appropriate, the defaulter shall be handed over to the relevant authority.

 

Management

 

MD/COO

 

 

 

 

 

 

 

 

 

TRAINING AND DEVELOPMENT POLICY

 

As a player in competitive hospitality industries, the company believes that all staff members must be given an opportunity to grow on the job. The company is therefore committed to ensuring that employees do take part in scheduled training, developmental programs and seminar scheduled to update/improve their knowledge and skills. Therefore, every employees of this company is expected to participate fully in this program.

 

ATTENDANCE AND PUNCTUALITY:

Employees are expected to be at their duty posts regularly and in time. If for any reason an employee is unable to report for work he/she should contact his/her supervisor not later than two hours to the time he/she is expected to report for duty. Habitual lateness and absence from work without permission constitute serious misconduct and will attract disciplinary action, usually forfeiting of daily pay for the day of absence. All employees’ movement must be reported to and authorized by appropriate authority.

 

EMPLOYEES OBLIGATION:

The employees shall discharge their responsibilities diligently, portray favorably the image of the company, and also work to ensure success and growth of the company.

The employees shall maintain neat appearance at all time and put on clean dress and approved uniforms/Personnel Protective Equipment (PPE) during working hours. It is therefore an act of misconduct to appear in a dress that does not befit the nature of the company or clothing that are not authorized by the company.

The employees shall take proper care of their clients as they come in contact with in the course of their business.

 

 

 

 

 

Management

 

MD/COO

 

 

 

 

 

 

 

 

 

 

 

 

 

FUNDAMENTALS OF SAFETY

 

Safety is the proper planning of work, proper usage of safety tools, exercise of good judgments and intelligent supervision. Experience proves that majority of the accident are preventable.

 

FUNDAMENTALS OF SAFETY

• Prevention of accident requires the whole hearted co-operation of all employees of the organization. A capable mentally alert employee will avoid accident.
• A careless man is a liability to the company. He/She is dangerous to oneself, his fellow workers, and the company.
• Accidents do not just happen; Accidents are the result of unsafe acts or unsafe condition or both.

 

UNSAFE ACTS.

Unsafe act are refers to as act that are capable of causing accident. It is associated with employees’ behavior in the work place such as

• Using unsafe equipment/tools.
• Taking unsafe position or posture too close to opening and lifting while in awkward position.
• Distracting, teasing, practical joking, horseplay, quarrelling or annoying.
• Failure to use approved Personal Protective Equipment – Gloves, , Safety Shoe, Apron etc.
• Making safety devices inoperative.
• Failure to place warning sign or signals where needed.
• Working unsafely such as throwing materials or tools at another worker, jumping from vehicles with unnecessary haste.

UNSAFE CONDITION

These are condition in workplace that can leads to accident such as

• Unguarded floor opening and excavations.
• Exposed live electric circuit.
• Improper illumination such as insufficient light or unsuitable location producing glare or unsuitable location producing glare or objectionable shadows.

 

 

 

 

 

 

 

GENERAL INSTRUCTION ON SAFETY.

 

A.) Definite responsibility of individual is to provide:

• Safety to himself.
• Safety to his fellow employees.
• Protection of the public.
• Protection of the organization property

B.) Every employee is expected to study the Safety Manual, familiarize himself with its contents and apply them to work. Ignorance of Rules and Regulations will result in accidents to himself and his co-workers.

C.) Whenever in doubt regarding any rules and regulations, employees should consult his/her supervisor.

D.) Before attempting any work under conditions that he considers to be unsafe, he is required to bring them to the attention of the person – in – charge of the work and seek his advice.

E.) It will be the duty of every employee to report promptly to  the supervisor any dangerous or improper condition of equipment  noticed.

 

PERSONAL CONDUCT:

Use of intoxicating liquor while on job is strictly prohibited. No employee shall report for work while he is under the influence of liquor and no supervisor shall knowingly permit a man to go to work while he is under the influence of liquor.

 

• Practical joking and horseplay while on the job is strictly prohibited.
• No employees shall distract the attention of another employee from his/her job unless he thinks that the worker is doing something, which is dangerous to his person.
• Any employee who endanger his own or others safety by violating the foregoing requirements of personal conduct shall render himself liable to disciplinary action.

 

HOUSE KEEPING

Workmen are frequently injured by tripping, stumbling, stepping or bumping into tools, materials and other objects left lying around or by careless placed objects falling from above.

 

To ensure good house keeping the following precautions should be put in place.

• Walk, aisles, stairways, fire escapes and all other passage ways shall be kept clear of all obstructions.
• Tools and materials should not be placed where they may cause tripping or stumbling hazards or where they may fall and strike any one below.
• Puddles of oil and water create a slipping hazard and should be cleaned up promptly.
• Dirty and oily waste rags should be disposed off as soon as practicable to avoid fire hazard.
• Broken light bulbs, glass, metals scrap and sharp object should be dumped in a designated containers provided for them.
• Discarded fluorescent and other gas filled tubes shall be disposed off safely.

Failure to comply with these safety precautions is an offence and punishable.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SAFETY PROGRAMME

 

RISK ASSESSMENT MANAGEMENT.

 

Risk assessment is an important step in protecting your workplace and your business, as well as complying with the Law and Regulations. It helps you to focus on the risks that really matter in your workplace, i.e. the ones with the potential to cause  harm.

The law doses not expect you to eliminate all risk, but you are required to protect people as far as reasonably practicable.

 

WHAT IS RISK ASSESSMENT?

A risk assessment is a process of examining the hazards associated/inherent in a particular task that could impact on personnel, property and environment.

 

Accident and ill health can ruin lives and affect your business too if output is lost, machinery is damaged, insurance costs increase or you have to go to court. You are illegally required to assess the risks in your workplace so that you put in place a plan to control the risks.

 

Therefore, in order to meet the legal obligation under the occupational health and safety, employers must perform a risk assessment for all task that have the potential to harm or safety of person. This must be done in consultation with employees who are involved in the work being assessed.

 

To make sure you fulfill your obligation for safe workplace, you need to become aware of what can cause harm and then take action to make sure no one is at risk at your workplace.

 

HOW TO ASSESS THE RISKS IN YOUR WORKPLACE:

Follow the five steps to assess risks in your workplace.

 

 

 

STEP 1:

IDENTIFY THE HAZARDS

Identify hazards in the workplace by reviewing past injuries/illness and accident investigation records; talking to employees; doing a walk round inspection of the workplace; and analyzing the way

 

Work tasks are performed. – consider lifting bending and repetitive tasks, room layout and slip and trip hazards.

First work out how people could be harmed. When you work in place every day it is easy to overlook some hazards, here are some tips to help you identify the ones that matter.

• Walk around your workplace and look at what could reasonably be expected to cause harm.
• Ask your employees or their representatives what they think. They may have noticed things that are not immediately obvious to you.
• Visit the HSE website (www.hse.gov.uk) HSE publishes practical guidance on where hazards occur and how to control them.
• Contact trade association for helpful guidance.
• Check manufacturers instructions or data sheet for chemicals and putting them in their true perspective.
• Have a look back at your accident and ill-health records – these often help to identify the less obvious hazards.
• Remember to think about long term hazard to health ( eg high levels of noise or exposure harmful substances) as well as safety hazards.

 

STEP 2:

DECIDE WHO MIGHT BE HARMED AND HOW.

Consider who might be injured and how; Are there existing measures already in place?; Are they sufficient? You should prioritize the risks to determine which ones you should address first, To help you do this, you can use the Risk Priority Chart.

It is good to clearly know who might be harmed it helps you identifying the best way of managing the risk. It involved identifying groups of people not by listing individual names.

In each case, identify how they might be harmed, i.e. what type of injury or ill health might occur.

REMEMBER:

• Some workers have particular requirements. E.g. new young workers, new or expectant mothers and people with disabilities may be at particular risk. Extra thought will be needed for some hazards.
• Cleaners visitors, contractors, maintenance workers etc who may not be in the workplace all the time;
• Members of the public, if they could be hurt by your activities.
• If you share your workplace, you will need to think about how your work affects other present, as well as how their work affect your staff – talk to them.
• Ask your staff if they can think of anyone you may have missed.

 

STEP 3:

EVALUATE THE RISKS AND DECIDE ON PRECAUTIONS.

Review any guidance materials, minimum standards or legislation governing the particular hazard.( See resource) Where such information exists, it should be followed immediately. If no information exists, then do a risk assessment on the particular hazard.

 

Having spotted the hazards, then think on what to do about them. The law required that you do everything practically possible to protect people from being harm. This is to compare what you are doing with the approved practice.

Firstly, look, at what you’re already doing, think about what controls you have in place and how the work is organized. Then compare this with the good practice and see if there is more you should be doing to bring yourself up to standard.

Considered these:

• Can I get rid of the hazard altogether?
• If no, how can I control the risks to the barest minimum?

 

When controlling risks, apply the principle below, in the same order

• Try a less risky option (eg. Switch to using a less hazardous chemicals);
• Prevent access to the hazard (eg. Safeguards)
• Organize work to reduce exposure to the hazard (eg. Put barriers

 

 

STEP 4:

RECORD YOUR FINDINGS AND IMPLEMENT:

Putting the result of your risk assessment into practice will make a difference when looking after people and your business.

 

Write down the result of your risk assessment, analyse and share them with your staff as a best practice. Even with fewer employees you still need to write it down so that you can review it at a later date if there are any changes.

 

When writing down your results, keep it simple ; for instance, “Tripping over Rubbish” Bins provided, staff instructed, weekly housekeeping checks; or Fume from welding; local exhaust ventilation used and regularly checked.

 

We do not expect a risk assessment to be perfect, but it must be suitable and sufficient, you need to be able to show that

• A proper check was made.
• You asked who might be affected.
• You dealt with all the significant hazards, taking into account the number of people who could be involved.
• The precautions are reasonable, and the remaining risk is low;
• You involved your staff or their representatives in the process.

 

If there are quite a lot of improvements that you could make, big and small, don’t try to do everything at once. Make a plan of action to deal with the most important things first, Health and Safety inspectors acknowledge the efforts of businesses that are clearly trying to make improvement.

 

A good plan of actions often includes a mixture of different things such as

• A few cheap or easy improvement that can be done quickly, perhaps as a temporary solution until more reliable controls are in place.
• Long term solutions to those risk most likely to cause accidents or ill health;
• Long term solutions to those risks with the worst potential consequences;
• Arrangement for training employees on the main risk that remain and how they are to be controlled.
• Regular checks to make sure that the control measures stay in place;
• Clear responsibilities – who will lead on what action, Remember, prioritize and tackle the most important things first. As you complete each action, tick it off your plan.

 

STEP 5:

REVIEW YOUR RISK ASSESSMENT AND UPDATE IF NECESSARY:

Review any guidance materials, minimum standards or legislations governing the particular hazard. Where such information exists, it should be followed immediately. If no information exists, then do a risk assessment of the particular hazard.

In some workplaces new equipment, ideas, substance and procedures are introduced that can spring up new hazards, its make sense, therefore, to review what you are doing on an ongoing basis. Every year or so formally review where you are, to make sure you are still improving, or at least not sliding back.

 

Look at your risk assessment again. Have there been changes? Are there improvements you still need to make? Have your worker spotted a problem? Have you learnt anything from accidents or near misses? Make sure your risk assessment stays up to date.

 

When running a business it’s all too easy to forget about reviewing your risk assessment until something has gone wrong and it’s too late.

 

 

SOME FREQUENTLY ASKED QUESTIONS

What if the work I do tend to vary, or I (or my employees) move from one site to another?

Identify the hazards you can reasonably expect and assess the risk from them. This general assessment should stand you in good stead for the majority of your work. Where you do take on work or a new site that is different, cover any new or different hazards with a specific assessment. You do not have to start from scratch each time.

 

What if I share a workplace?

Tell the other employers and self-employed people there about any risk your work could cause them, and what precautions you are taking. Also, think about the risks to your own workforce from those who share your workplace.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

          

 

 

 

 

 RISK ASSESSMENT RECORD

 

 

TASKTASK / ACTIVITY: Cleaning			Date
			Date reviewed
Hazard identified	Level of risk.	Risk controls to be put in place	Person responsible	Due Date
Slips; Trips; Falls; – Wet/slippery floors – Restricted or cramped work area. – Uneven floors or steps. – insufficient lighting – worn rubber seals on shower screens ( may allow leakage of water onto bathroom floor).	High Probability of muscular or joint stress or strain from over exertion or fall.	·       Make sure surface are dry and slip resistant ·       Make sure work area is clear of obstructions ·       Improve access to work area. ·       Provide appropriate shoes with good grip ·       Provide adequate lighting. ·       Make sure rubber seals on shower screens are maintained. ·       Develop and train staff in safe work procedures for cleaning bathrooms.
Manual Handling. –         frequent bending and twisting postures –         repetitive movements associated with dusting, mopping and wiping areas. –          Reaching into bath/ shower with fixed screens that hinder full access to all cleaning areas.	High Probability of muscular or joint stress or strain from over exertion tasks	·       Limit number of bathrooms cleaned per day or per week. ·       Modify task requirements to reduce bending/ twisting; reaching postures and repetitive movements. ·       Train staff manual handling methods, safe use of mechanical aids (trolleys) ·       Improve the way work is planned. ·       Put in place an equipment maintenance program. ·       Improve work environment by designing safer rooms. ·       Improve work practices – eg. Kneeling reduces strain on back, arms, and shoulders; reduce weight of load to avoid injury to ankles; don’t twist, move you feet.

              

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RISK ASSESSMENT RECORD

 

TASK / ACTIVITY: Housekeeping			Date
			Date reviewed
Hazard identified	Level of risk.	Risk controls to be put in place	Person responsible	Due Date
Manual Handling. –         Lifting, lowering, pushing, pulling, Moving mattresses. –         Pulling pillow case off pillows –         Carrying, folding, tucking linen. –         Pushing equipment trolleys. –         Overloading equipment trolley (eg. With clean or dirty linen) –         Lack of time to work safely. –         Poorly designed equipment trolley. –         Frequent bending/twisting postures	High Probability of muscular or joint stress or strain from over exertion of nature of task.	·       Use other forms of beds covering/ linen to reduce manual handling requirements. ·       Limits the number of task per day. ·       Develop safe work procedure for this task. ·       Train staff on how to recognize and control manual handling risks; safe manual handling methods, safe use of mechanical aids (such as trolleys). ·       Improve the way work is planned. ·       Put in place an equipment maintenance program. ·       Improved the ways work is planned. ·       Improved work practices – eg. Kneeling reduce strain on back, arms, and shoulders; reduce weight of loads to avoid injury to ankles – don’t twist. Move your feet.
Slips, Trips, or Falls. –         Obstructions caused by linen or other furniture/object in work area. –         Insufficient lighting. –         Poor access.	Medium Probability of muscular or joint stress or strain from over exertion or fall	·       Use other forms of bed covering/linen to eliminate/reduce slip or trip hazard. ·       Make sure work area is clear of obstructions. ·       Provide adequate lighting. ·       Improve access to work area.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RISK ASSESSMENT RECORD

 

TASK / ACTIVITY: Cooking			Date
			Date  reviewed
Hazard identified	Level of risk.	Risk controls to be put in place	Person responsible	Due date
Survival of harmful Bacteria; spores; and or toxins. – Contamination from food handlers.       – Contamination from Customers     – Contamination with toxic materials or foreign bodies.	High Probability of cooking food less the critical limits. (Below the critical limit of 75°C)   Protect food from contamination.	·       Cook thoroughly to 78°C or above critical limits of 75°C. ·       Boil liquids ·       Cook before serving. ·       Follow the packing instructions strictly. ·       Ensure frozen meat and poultry are completely defrosted prior to cooking. ·       Avoid copper and aluminum for acid food. ·       Protect from contaminations
Growth of Bacteria. –         Contamination from equipment. –         Contamination from receivers / suppliers. –         Survival & Multiplication of food poisoning bacteria		·       Make sure equipment and utensils are clean. ·       Make sure food is protected as far as practical. (e.g sneeze guards and / or cover). ·       Hot Hold food at temperature that will discourage the growth of harmful bacteria. ·       Use disinfected temperature probe.

 

 

  

RISK PRIORITY CHART

 

First, we determine how severe someone could be hurt by selecting one of the following consequences for each hazard identified under the SEVERITY column.

 

Second, determine how likely it is that an incident will occur in relation to the hazard identified under the “LIKELIHOOD” column.

 

Now match the “SEVERITY” and “LIKELIHOOD” of exposure on the Risk Priority Chart below to rank risks in terms of their priority.

 

The numbers 1-6 in the Risk Priority Chart indicate the level of risk and how important it is to do something about each risk.

 

1 – 2 = High

Do something about these risks immediately.

 

3 – 4 = Medium.

Do something about these risks as soon as possible.

 

5 – 6 = Low.

These risks may not need your immediate attentions.

 

SEVERITY	LIKELIHOOD
	Very Likely Could happen anytime	Likely Could happen occasionally	Unlikely Could happen but only rarely	Very Unlikely Could happen, but probably never will
X  Kill or cause permanent disability or illhealth.	1	1	2	3
!!! long term illness or serious injury.	1	2	3	4
!! medical attention and several days off work.	2	3	4	5
! first aid treatment and no time off work	3	4	5	6

 

N/B: the numbers 1-6 in the Risk Priority Chart indicate the level of risk and how important it is to do something about the risk.

1 – 2 = HIGH

Do something about these risks immediately.

 

3 – 4 = MEDIUM

Do something about these risks as soon as possible.

 

5 – 6 = LOW

The risk might not need you immediate attention.

• Work procedures
• Work Management Systems
• Task Analysis

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BEHAVIOURAL BASE SAFETY (BBS) PROGRAMS.

 

 

The Behavior Base Safety (BBS) programs is pretty new in our system and still undergoing development, training, rollout and full deployment,

The Behavior Base Safety Program is one of our fundamental processes of preventing accident in our facility or operations.

 

It operates as follows:

• Do not take short cut – follow procedures and use checklist where applicable.
• Always use/ wear appropriate personal protective equipment.
• Use of seat belt policy.
• Use of Company Policy and Procedures.
• Use of Job Safety Analysis (JSA) and Last Minutes Risk Assessment (LMRA) before beginning a task in order to identify potential Hazard.
• Take personal responsibility for safety – stop and report Unsafe Act and Conditions.
• Step Back 5 X 5 –m 2w3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

JOB SAFETY ANALYSIS. (JSA)

Job Safety Analysis (JSA) is a process which assists to identify and eliminate workplace hazards.

 

The process is as follows;

• Break the job down into steps.
• Identify the hazards associated with each step.
• Decide what actions are necessary to eliminate or control hazards.
• Develop a safe working procedure.
• Do the job remembering to practice Step back 5 X 5 throughout the job

 

 

Identify JOB SAFETY ANALYSIS (JSA) Type.

 

Does the task involve a HIGHER RISK ACTIVITY?

 

Will existing system identify and control the hazards

No

No need for a written TASK ANALYSIS

Undertake a written TASK ANALYSIS involving the workgroup

Improve the TASK ANALYS based on FEEDBACK from the workgroup.

 

 

Use the step back 5×5 process to identify/ control hazard before, during and after the task.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TASK SAFETY ANALYSIS FORM

 

Task Safety Analysis Number:				Job Title					Date Issued:
Facility:			Specific Location:
Department:					Reviewed by:
Developed by:					Approved By:
Analysis By:					Revision Number:
PPE Required:
Tool Required
Basic Job Steps		Potential Hazards Identified				Recommended safe guards and Mitigation Step

PPE – Personal Protective Equipment (Safety Shoes/Canvass Shoes, Coverall, Hand Gloves, Dust Mask, Apron etc).

 

 

 

 

 

 

 

 

 

 

 

 

 

SAFETY COMMUNICATIONS PROGRAMMES.

 

Safety meetings are conducted as follows;

• Toolbox Meeting.
• Weekly safety meeting.
• Monthly safety meeting.
• Contractor’s safety forum.

 

We are bound to conduct safety meeting every Monday morning with all our employees where we discuss all weekly safety work activities such Near misses, U- See U – Act, Incident/Accidents, Rejected items, Eliminated items from warehouse, kitchen inspections and corrective measure on previous identified issues and address any safety concerns for the job to be done, review any HACCP reports and how they could have been avoided, prepared, review/ upgraded. Safety sanctions, corrective measure on mistake or incident. Also, safety teams conduct safety meeting on weekly and monthly basis to discussed occurrence of the week and some proactive actions to prevent any unwanted incident and give recommendations where necessary.

 

Tool box meeting are on the job meetings conducted for 10 minutes to help keep employees alert to work related accident and illness. This is used to address actual problems on the job or the company. These are meetings held at the beginning of shift or after break time.

 

The procedure for conducting safety meeting covers the following.

• Safety meeting topics are selected by the safety Manager based on the review of previous years HSE performance.
• Schedule shall be drawn, assigned to department /subject matter experts; and sent for approval.
• The approved schedule must be distributed to unit supervisors and also pasted on HSE bulletin board.
• The safety department shall coordinate meeting and ensure notices populated on the notices/HSE Bulletin Boards.
• Minutes of meeting shall be taken and attendance sheet passed for signoff by attendees.
• Report shall be filed and analysed of effectiveness forwarded to senior management quarterly.
• All safety meeting attendance is mandatory to every staff and absentees are queried and warned.

 

SAFETY MEETING ATTENDANCE

Attendance sheet are provided for every staff in attendance to write his/her name department, designation and sign to indicate his or her participation in the meeting.

The sheet will be filled and analysis to know those that are regular absenteeism and if an employee stays off the meeting for more than twice the safety officer will send a warning letter to the staff to sit up. On repeated event such staff will proceed on suspension for one week without pay.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SAFETY BRIEFING ATTENDANCE SHEET

 

Date:                                      Topic:

 

S/No.	NAME	POSITION	DEPARTMENT	SIGN

 

 

Presenter’s name/ signature

 

 

 

 

 

 

SAFETY TRAINING PROGRAM

 

It is mandatory for all employees of IHL SERVICES LTD to have an overall Safety program including relative site specific safety information where applicable.

 

Yearly, the safety manager is to develop safety training forecast/modules to meet the identified training needs for all employees. The safety training program should cover topics such as

• Accident Prevention and safety promotion.
• Safety compliance.
• Accident and Emergency Response.
• Personal Protective Equipment.
• Safety Practices.
• Food safety & Hygiene.
• Equipment & Machinery.
• Chemical and Hazardous Materials Safety.
• Workplace Hazards.
• Personnel Safety.
• Waste Management.
• Risk Management.
• Incident Management.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IKEJA HOTEL PLC

 

   TRAINNING FORECAST/MODULES FOR 4^th Quarter YEAR 2010

 

S/No	DATE	PROGRAMME TITLE	OBJECTIVE	DESIGNED FOR	DURATION	FACILITATOR
09.	September 2010	Basic Hygiene & Food Safety for food Handlers	– To simulate to food Handlers on the basic hygiene requirements	Food Handlers	2 Days	L.P.Odogun
10.	October 2010	HACCP Principle	– To educate food Handlers on current food safety management; identifying and controlling hazards at all food critical point	Food Handlers & Safety Contacts	3 days	Dr Okolo
11.	November 2010	Allergenic Hazards & Controls	– To expose participant on the problems, symptoms & Controls measures.	All Food Handlers	3 days	Femi  Okunola
12	December 2010	Forbiden habit in the food preparation areas.	–  To remind the participant on the effect exhibiting some attitude in the kitchen areas.	All staff	1 day	L.P.Odogunl

 

 

Management:

MD/COO

 

 

 

 

 

 

 

 

GUIDELINE FOR TRAINING:

1. Identifying Training Needs:

Job Safety Analysis or Job Hazard Analysis are conducted with employees to know what is needed to do a job safely and hazards that are associated with the job. Workers are observed and adequately assess. Employees are trained not only on why to do the work safely but how to operate within a hazardous environment.

 

2. Identifying Goals and Objectives.

We identify the training materials needed and those not needed for the training. The objectives of the class is clearly stated which will help focus the evaluation process on the skill sets and knowledge requirement necessary to perform any job safely.

 

3. Developing training Activities.

Most of our training are Instructional aids such as Chart, Manuals are used. Sometime pictures are used to make training fun but educational.

 

4. Conducting the Training

Training are related to employees’ experience and key point of training are always summarized  and training materials issued to employees for reading .

 

5. Evaluation program effectiveness.

Employees are given test questions on trained courses to evaluate the understanding.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

      2010 EMPLOYEES SAFETY TRAINING MATRIX.

 

S/No	NAME	Course 1 Basic Hygiene	Course 2 Importance  of PPE	Course 3 Food handling procedures	Course 4 Food Hygiene practices
		X	X	X	X
		X			x
		X	x	x
		X
		X	x	x	x

 

 

 

 

Management

 

 

 

 

MD/COO

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

      WASTE MANAGEMENT PROGRAM  

    

 WASTE MANAGEMENT POLICY

 

IHL SERVICES LTD Management is committed to the protection of environment through the implementation of an effective waste management program that meets or exceeds all legislatives and regulatory requirements placed on it.

The company’s waste management policy is based on the principle that the preferred priority of action is to:

• Through procurement policy, reduce the waste that will be created for disposal, for instance agreeing with suppliers to take back surplus or unwanted packaging or carry out adequate selection before supplying their products to the premises.
• Re-use: before discarding items it must be checked that someone else cannot make use of it. For example furniture, computers, peripheral books.
• Recycle: The company recycle some of its waste and what was thrown away could contain elements which can be reclaimed to future use. To further support this activity, we dashed/ sell out some unwanted materials to staff and the public.
• Risk minimization: we minimize risk of immediate and future pollution or harm to people health by discarding waste in appropriate receptacles.

 

 

 

WASTE MANAGEMENT PROCEDURES

The management of the company has agreed to sublet all its waste management jobs to qualified subcontractors with approved documentation authorized by State and local Government on the relevant field.

The subcontractor must submit to the company all necessary documentations and develop an operational flow chart to show its segregation management procedure/plans.

 

Waste management procedure is a spelt out operational methodology involved from the collection of waste from different locations to the dust bin area to the lifting of the waste by the subcontractor to its final disposal point. It also contains the various operational flowchart, the personnel of the company and their responsibility.

 

Member staff;

All members of staff have personal responsibility reporting to safety / housekeeping department for immediate action should the dust bin area is over loaded.

 

Supervisor:

It is their responsibility to monitor the day to day evacuation of the debris. He is responsibility to the operating the company’s policy.

 

Managers;

Responsibilies include  disposal of waste and ensure that they are doing so as stipulated in the guideline.

 

PROCEDURES:

Generally, waste generated in the company can be categorized into:

• General waste.

These might includes

• Metal
• Paper
• Food packaging.
• Soft drink containers.
• Perishable/food items.
• Plastic

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WASTE MANAGEMENT PLAN:

 

Waste Management Plan (WMP) is a key component of Environmental System which addresses the expectation of Waste Management.

 

PURPOSE:

In line with our Health, Safety & Environmental (HSE) Policy, the company is committed to manage all waste generated from its facility in accordance with national and international standard using available infrastructure. The purpose of the plan is to guide and provide key features of waste management covering all company activities. These procedures/plans are necessary to ensure guideline on management of waste to be in accordance with the Nigerian legislation and regulations.

 

SCOPE:

Safety (HS&E) Manager and personnel are responsible to operate this plans as a day to day task. It incorporate many of the processes that the company currently has in place to manage waste materials from food preparation and consumption.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

REGULATORY COMPLIANCE:

 

This plans is written to provide guideline in maintaining compliance with all applicable Nigerian and international laws

 

WASTE:

According to Federal Ministry of Environment G&S, Part IV, page 236, waste is any unwanted material left over from a manufacturing process. It is also refuse from places of human or animal habitation.

 

WASTE CLASSIFICATION:

Wastes are classified into non-hazardous and hazardous.

1. Non Hazardous.
   • Combustible including paper, cartons, clean wood, rubber, plastic, rags, and floor sweeping, used coverall etc.
   • Non-combustible includes cans, glasses, bottles etc.
   • Biodegradable include food wastes, vegetable waste etc.

 

1. Hazardous:

• Oily wood, drained oil filter, animal solids (Carcasses and organs) and other organic waste.

 

WASTE MANAGEMENT:

All waste receptacles must be fully lined with trash bags and provide with lid. Disposable drums are kept at designated areas for collection of waste.

 

WASTE SEGREGATION:

Wastes are segregated from source to enhanced proper management and waste receptacles are properly labeled with waste identification/classification.

 

 

 

 

 

 

 

 

 

PERMIT TO WORK

 

PROVIDING SAFE WORKING CONDITIONS

 

No contractor/employees will allow to carrying out any work except under authorized by the Health, Safety,  & Environment{HS&E} Department duly signed by Safety Manager

 

PROCEDURES FOR WORK COMMENCEMENT

The user department will inform the facility maintenance department for repairs of faulty equipment through the Maintenance Request Form (See Appendix a). The faulty request item will be recorded in the Incident Trending Log Book indicating a close -out date for the repairs.

 

COMMENCEMENT OF WORK

Before commencement of any work, the Health, Safety,& Environment (H.S.E) Unit must issue Contractor’s Work Permit (See Appendix g) to the contractor duly certified by the Facility maintenance Manager, authorized by Security, Safety, Health & Environment Coordinator and approved by Support Services.

 

The Contractor’s work permit will be accompanied with a Job Safety Analysis Form (See Appendix a) which will be filled by the contractor and submitted back to the H.S.E Coordinator for documentation.

 

On arrival to site, a site safety meeting will be conducted by the HS&E coordinator explaining the company’s safety rules and commitment before commencement of Job.

 

 

 

 

 

 

 

 

 

 

 

 

 

IKEJA HOTEL PLC                                                  CONTRACTOR’S WORK  PERMI Name of Company ……………………………………………………………………………………………………………………. Contact Address ……………………………………………………………………………………………………………………… Description of Service ………………………………………………………………………………………………………….. …………………………………………………………………………………………………….. Date of Commencement ……………………………………, Completion Date: ………………………………….   Safety Briefing on the Job by ……………………………………… JSA Form No:………………………….   Personnel Protective Equipment Required for the Job ……………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………….. Verified By………………………………………………………………………………………………………………………………… Certified by:       Sign: ……………………………………………………..… Date: ……………………………………… Unit Supervisor Authorized for Commencement By: Sign: …………………………………Date………………………………. Safety Manager   Approved By         Sign: …………………………………………………. Date: ……………………………………….. COO

 

IKEJA HOTEL PLC                                                         WORK COMPLETION CERTIFICATE   Name of Contractor ……………………………………………………………………………………………………………..   Description of Service …………………………………………………………………………………………………………   Date of Commencement ……………………………………………………………………………………………………….   Date of Completion ……………………………………………………………………………………………………………….   Amount Approved ………………………………………………………………………………………………………………….   Job Certified Okay by: ………………………………………………………………………………………………………… Unit Head   Authorized for Payment By ……………………………………………………………………………………………….. Site Supervisor   Confirmed By 1.) ………………………………………………………………………………………………………………….. Manager, Safety & Environmental Health.   2.) Sign:……………………………………………….  Date: ………………………………………….. Site Manager   Approved By: Sign: ………………………………………………………  Date: ………………………………………….. CEO

Approved By MD/COO ……………………………………………………………………………..

 

 

 

 

 

 

 

 

 

 

INCIDENT MANAGEMENT PROCESS

Incident are those situations that have the potential to cause injury or loss of life, major disruptions of regular activities, or property or environmental damage or loss, or that can threaten the financial standing or public image of the company.

 

The following are examples of events that may be described as a incident which could activate incident Management Team as Fire, Explosion, Hazardous substance, Spill or other damage which may result to temporary or permanently closing of site.

 

The purpose of a coordinated response team to incidents is to provide

• A rapid response to incident.
• A more systematic and routine approach to incident.
• Venue for promptly identifying and supporting company’s decision makers.
• A system for evaluating the incident with the goal of providing improved plans to protect Lives and Properties as well as reduce exposure to vicarious liability, and improved management of public information.

In the event of an incident as defined above, the company’s incident management team will provides direction and support to all affected units. They will be assembled to address the immediate crises.

 

 

 

 

 

 

 

 

INCIDENT MANAGEMENT SYSTEM

 

INTRODUCTION

The Management of IKEJA HOTEL PLC ensure proper incident monitoring, reporting, investigation and analysis in order to facilitate effective learning, corrective action and implementation of necessary change.

 

SYSTEM OBJECTIVES

The objectives of the operational Incident Management System are;

• To facilitate proper management of incidents.
• Improve operations and avoid near-misses/incidents/accidents as much as possible.
• Address requirements for incident management, e.g.
• Initial notification and reporting.
• Law involvement and enforcement.{as required}
• Investigation and analysis.
• Communication and learning.
• Follow-up on corrective actions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EMERGENCIES RESPONSE PLAN

 

EMERGENCY ACTION PLANS POLICY

IKEJA HOTEL PLC represents an invaluable resource to Catering Industries in terms of its personnel and material. We shall exert every effort to protect these resources both in terms of our day to day approach to business and our response to any threatening emergency.

 

The Emergency Action Plans outlines our preplanned response to fire, bombs threats, electrical and medical emergencies (injuries through accident & food poisoning). We will periodically exercise this plan to maintain preparedness and thereby hope to instill a level of confidence in responsible personnel, which will enable them make rational decisions in the face of adversity.

 

Every employee therefore must know and understand his or her emergencies response roles. If you are not clear as to how you should respond to any of the type of emergencies listed above, discuss this with your supervisor.

We solicit your full participation and cooperation regarding these importance safety procedures.

 

OVERVIEW:

This emergency Action Plan outlines pre-planned responses to fire, bomb threat and medically related emergencies, which may occur during the cause of our operation. It contain instructions for the Emergency Action, Response/Safety team; and employees/customers. It also contains instructions for dealing with emergencies after normal operating hours, such as  weekends.

 

It is also intended to be an “aide memoire” for the Emergency Action Team and Security Wardens to enable them properly assess an emergency, institute and emergency action and notify appropriate personnel and authority. Most importantly, the employees’ response section is intended to be a simple, straightforward instruction on how each employee should respond to a given emergency situation.

 

The plan is designed so that sections can divide it and issue according to the employee’s emergency responsibilities.

 

The Emergency Action Plan will be review, updated by Security and Safety Managers every two years or as appropriate.

 

 

EMEGENCY ACTION PLAN FOR EMPLOYEES

This emergency Action Plan has been developed to establishes an emergency response organization, and provides guidelines for personnel response to fires, bomb threats and medical emergencies.  This includes specific instructions covering such as follows

• Employee responsibilities.
• Discovering a fire – response plan.
• Responding to a fire alarm.
• Responding to a medical emergency.

 

 

EMPLOYEES RESPONSIBILITIES:

As an employee, you are expected to

• Know how to respond to emergencies in accordance with instruction given.
• Know your Security Wardens. A security warden has been assigned to the first floor quadrant of the building They are trained to assist during emergencies. Know who they are, where to locate one in your area and follow their instructions during emergencies.
• Know the location of your Fire Exit.
• Notify your security Warden if you will need assistance during emergency evacuation and whether your condition is Permanent or temporary.
• Know where to assemble following emergency evacuation from the building/facility.

Know how to activate an alarm or raise an alarm. If you discover a fire. Activate the manual fire alarm nearest to you. for any other emergency

 

DISCOVERING A FIRE – RESPONSE.

• Attempt to rescue anyone in immediate danger.
• Confine the fine by closing the doors.
• Warn employees in the immediate area and activate the nearest fire alarm or raise an alarm.
• Attempt to extinguish the fire using the nearest portable fire extinguishers only if such action does not pose a threat to your safety.
• Notify your security Warden’s directions to evacuate.

 

RESPONDING TO FIRE ALARM:

• Leave your office immediately (close the door behind you) and go through your Exit/Emergency Exit to your Assembly Point.
• Await instructions from the security/Safety Manager.
• In the event of evacuation do not run or rush.
• Await for an all clear alarm or announcement before returning to your office or place of work.

 

RESPONDING TO MEDICAL EMERGENCY:

• Notify Safety Manager.
• Apply first aid if appropriate.
• Try to keep the patient quiet and calm. Have him/her sit or lie down.
• Render assistance to the best of your abilities until relieved by someone more qualified (Safety Officer, Nurse or Matron or Medical Doctor)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INCIDENT MANAGEMENT PROCESSES.

Incidents are the result of failure or errors in the Incident Time infrastructure. The cause of incidents may be apparent and the cause may be addressed without the need for further investigation, resulting in a repair, a Walk – Around or a request for change (RFC) to remove the error.

 

Where an incident is considered to be by nature, or multiple occurrences of similar incidents are observed, a problem record might be created as a result. The management of a problem varies from the process of managing an incident and is typically performed by different staff and is therefore controlled by the problem Management process. When the problem has been properly identified and a work – around is known, the problem becomes a known problem. When the root cause has been identified, it becomes a known error. Finally, a request for Change RFC may be raised to modify the system by resolving the known error. This process is covered by the CHANGE MANAGEMENT PROCESS.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  MANAGEMENT OF CHANGE PROGRAMS/ POLICY.

 

IKEJA HOTEL PLC

Management has developed company’s policies to carry out its operations.

 

Employees are to work in accordance to the laid down policies of the company.

 

In the event of any unforeseen circumstance as to carry out the operations of the company the following management of change procedures are put in place to allow its operation to move.

 

• The head of departments should fill the management of change programs forms and state the following:

 

• Approved procedures to perform the task.

 

• New procedure/program to be used to accomplished the task.

 

• Reasons for the change.

 

• The Manager of the department must ascertain and give recommendation by endorsement.

 

• The Health, Environment and Safety Department must also check and confirm the recommendations.

 

• The Manager of the department must endorse for approved.

 

• The MD/COO must also be informed for acknowledgement and approval for the changes.

 

 

 

 

 

 

 

 

 

 

 

 

                 MANAGEMENT OF CHANGE PROGRAMS

 

Department: …………………………..                                             

 

Date: …………………………………..

 

APPROVED PROGRAM	CHANGE PROGRAM	REASON FOR CHANGE

 

Applied By:  Name:

Designation:

 

Recommended By: Name:

Designation

 

Confirmed By: Name:

Designation:

 

Approved By:

 

 

 

 

 

 

INCIDENT MANAGEMENT PROCESSES.

 

The first goal of the incident management process is to restore a normal services operation as quickly as possible and to minimize the impact on business operations, thus ensuring that the best possible levels of service quality and availability are maintained.

 

The Management ensure proper incident monitoring, reporting, investigation and analysis in order to facilitate effective learning, corrective action and implementation of necessary change.

 

SYSTEM OBJECTIVES

The objectives of the operational Incident Management System are;

• To facilitate proper management of incidents.
• Improve operations and avoid near-misses/incidents/accidents as much as possible.
• Address requirements for incident management, e.g.
• Initial notification and reporting.
• Law involvement and enforcement.
• Investigation and analysis.
• Communication and learning.
• Follow-up on corrective actions.

INVESTIGATION OF INCIDENTS:

Accurate, clear and complete information is needed from the investigation process. It is important not to allocate blame that might make people to hide useful information and guidance on remedial action needed.

 

INVESTIGATION PROCEDURE

The procedure is to ensure a safe workplace for all employees, contractors, suppliers and clients through effective and systematic incident investigation and reporting mechanisms, to ensure that further risks of workplace incidents are eliminated.

• An immediate inspection of the site should be conducted to assess the severity of the incident in both human and financial terms.

 

 

 

• Analyse the environment prior to the occurrence which includes
  • Location of the incident.
  • Materials used or Handle.
  • The system of work being carried out.
  • Instruction and HSE Risk Assessment policy for work as if they were deviations from the policy.
  • Workplace conditions if the incident occurred outside.

 

• The Incident
  • Personal involved/ experience/training on job.
  • What happen
  • Time of the incident.
  • What equipment/ substance was being use.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IKEJA HOTEL PLC

      

 ACCIDENT, INCIDENT AND NEARMISS REPORT FORM

 

Name of the employee involved in the Incident: ……………………………………………………………

Home Address: ………………………………………………………………………………………………………………………

Date of the accident / Incident: ………………………………………………………………………………………

Age: …………………… Years

Sex: Male: ……………….  Female: ………….

Marital Status: …………………………………

Job Designation: ……………………………………………………………………

Department: …………………………………

 

Place of Incident or Exposure:. ………………………………………………………

Nature of Incident (Cause): ……………………………………………………………………

Status:     Accident: ……………      Incident: ………….       Near miss: ……….

 

Severity of the incident and indicate the items affected: ………………………………………….

………………………………………………………………………………………………………………………………………………………

Name of the subject / substance stolen by the employee: …………………………………………..

…………………………………………………………………………………………………………………………………………………

The amount of experience on the job of the affected employee: ………………………………

 

Record of previous such incident: ……………………………………………………………………………………….

 

Number of days or man hours lost as a result of the incident: ………………………………

Action Token by Organization: …………………………………………………………………………………………….

 

Recommendation by Disciplinary Committee:……………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………………………

Date of report: ………………………………………………………………………………………………………………………..

Prepared by: Name: …………………………………………………………………  Sign: …………………………………

Designation of the reporter: ………………………………………………………………………………………………..

 

                IKEJA HOTEL PLC

           

                                     HAZARD OBSERVATION

                      VIEWER’S / OBSERVER’S REPORT FORM

               

               U-SEE                                       U-ACT

       

A.) UNSAFE ACT OBSERVED                         1.) IMMEDIATE CORRECTIVE MEASURE

……………………………………………………………………….          …………………………………………………………………………..

……………………………………………………………………….           ………………………………………………………………………

……………………………………………………………………….          ………………………………………………………………………

……………………………………………………………………….          …………………………………………………………………………..

……………………………………………………………………….          …………………………………………………………………………..

 

B.) UNSAFE CONDITIONS OBSERVED     2.) FURTHER ACTION TO PREVENT RECURRENCE

……………………………………………………………………………..      …………………………………………………………………..

…………………………………………………………………………….       ……………………………………………………………………

…………………………………………………………………………..       ……………………………………………………………………

…………………………………………………………………………..       ……………………………………………………………………

…………………………………………………………………………..       ……………………………………………………………………

…………………………………………………………………………         ……………………………………………………………

 

OBSERVER’S NAME: ………………………………………………………………… DATE: …………………………………

 

DEPARTMENT: ………………………………………… LOCATION: ………………………………………………………

 

REVIEWED BY MANAGER, SAFETY, ENVIRONMENTAL HEALTH’S SIGN: ……………

 

NAME; …………………………………………………………………………     DATE: ……………………………………………

 

 

 

IKEJA HOTEL PLC

 

          MEDICAL TREATMENT INCIDENT FORM

DATE: ……………………… EMPLOYEE”S NAME:-  …………………………….     …………………………………,          ………………………………… Surname.                 First Name                           Middle Name. SEX:-   Male/Female. (Tick)   AGE:- ……….. Years.   CONTACT ADDRESS: …………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………………………..   DEPARTMENT:- ……………………………………………..     CAUSES: Sickness / Accident (Tick)   WORK LOCATION:- ……………………………………………………………………………………………………………………………..   TYPE OF COMPLAINT REPORTED:- ………………………………………………………………………………………………..

 

FIRST AIDER USE ONLY:

VITAL SIGN:  B/P ……………  PULSE: …………..  PR: ……………….. TEMPERATURE: …………………………   FIRST AID TREATMENT; …………………………………………………………………………………………………………………   RECOMMENDATION BY FIRST AIDER:- …………………………………………………………………………………….. ……………………………………………………………………………………………………………………………………………………………………   FIRST AIDER NAME:- ………………………………………………..  Signature: ……………………………………………….   Date: ………………………………………………               Time of Arrival: …………………A.M/PM

 

REFERRAL FOR FURTHER TREATMENT ONLY:

CLINIC:- ……………………………………………………………………………………………………………………………………………….. ADDRESS: ………………………………………………………………………………………………………………………………………………….   PRESENTATION: 1.)……………………………………….. 2.) …………………………………….3.) ……………………………………   NO OF SICK LEAVE DAY/S: …………………………………………………………………………………………………………………   RESUMPTION DATE: ………………………………………………………………………….   FITNES TO RESUME DUTY:  OKAY / NOT OKAY.

_

 

 

 

 

USE OF INCIDENT STATISTICS:

 

IKEJA HOTEL PLC will use the information gained from incident statistics to measure trends over a period of time so that the organization has an indication of whether it is improving, stable or deteriorating with regards to Safety performance.

KEY PERFORMANCE INDICATOR (KPI) FOR 2008

 

Sequence the score card for 2007 on all recordable and reportable incidents management of IKEJA HOTEL PLC must work to achieve ZERO reportable and recordable incidents.

 

Also, our

 

T.R.I.R	Not to exceed	1.5
L.T.I.R	Not to exceed	1.0
M.T.I.R	Not to exceed	1.0
R.W.I.R	Not to exceed	1.0

 

Where

T.R.I.R => Total Recordable Incidents Rate.

L.T.I.R => Loss Time Injury Rate.

M.T.I.R => Medical Treatment Incidents Rate.

R.W.I.R => Restricted Work Incident Rate.

 

These KEY PERFORMANCE UPDATE EXPECTATION results will be achieved through the following:

• Hazard identification.
• Inspections and actions items generated to proactive by close exposure gaps.
• 95% close out of action items, identified hazards. Unsafe Conditions, Unsafe Acts or practices.
• 10% increase over the proactive records of 2008.

 

These will be evaluated through the Score Card for 2009 followed up with the HSE Triangle.

 

 

 

 

SCORE CARD FOR 2009

 

Key Performance Indicator	Achievement
T.R.I.R	0.5 < 1.5
L.T.I.R	0.0  < 1.0
M.T.I.R	0.5139 < 1.0
R.W.I.R	0.0 < 1.0
FATALITY	0.0

 

 

 

NEGATIVE PERFORMACE INDICATORS

The organization will measure “Average Lost time Rate and the average time lost per occurrence of injury or disease. This rate is an indication of the severity of occurrence being experience by employees over a period of time.

 

POSITIVE PERFORMANCE INDICATORS

It is important to note that negative performance indicators such as “Average time lost Injuries” gives an indication of the state of the OHS Program and should be used with caution. Positive Performance Indicators are pro-active and show the effectiveness of training, management commitment and support and resources given to safety, which are all part of the larger picture.

 

Statistics also, provide the organization with an indication of the effectiveness of the corrective or preventive action taken to minimize or eliminate the hazard which caused the incident.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PERSONAL PROTECTIVE EQUIPMENT PROGRAM:

 

POLICY STATEMENT:

 

IKEJA HOTEL PLC requires that all employees must use company’s approved appropriate Personal Protective Equipment as required by particular job functions, and complete training in the usage, maintenance and applicability of the protective equipment. This includes equipment such as chemical resistive gloves, safety shoe, protective clothing, eye safety glasses, respiratory, face, hearing protective equipment and head protective equipment.

 

The purpose of the policies is to protect the employees from exposure to work place hazards and the risk of injuries through the use of personal protective equipment (PPE). PPE is not a substitute for more effective control methods and its use will be considered only when other protective against hazards are not adequately or feasible.

 

This policy is to prevent occupational disease, injuries and fatalities that may be avoided through the use of appropriate protective Equipment

 

Personal Protective Equipment will be provided, used and maintained when it has been determined that its use is required to ensure the safety and health of our employees and that such use will lessen the likelihood of occupational injuries and/or illness.

 

The Health, Safety and Environment (HSE) Manager will be responsible for the development, implementation, and administration of PPE policies.

 

 

 

 

 

 

 

 

 

This includes

• Conducting workplace hazard assessment to determine the presence of hazards which necessitate the use of PPE.
• Selecting and Purchasing PPE.
• Reviewing, updating, and conducting PPE hazards assessment whenever new equipment is used, there is an accident, a job changes
• Maintaining records on hazard assessment.
• Maintaining records on PPE assignments and training.
• Providing training guidance and assistance to supervisors and employees on proper use, care, and cleaning of approved PPE.
• Periodically re-evaluating the suitability of previously selected PPE
• Reviewing, updating, and evaluating the overall effectiveness of PPE use, training and policies.

 

The HSE Manager implements and enforces the use of PPE and it policies in the workplace by

• Providing appropriate PPE and making it available to all employees.
• Ensure that employees are trained on the proper use, care and cleaning of the PPE.
• Ensure that the employees properly use and maintain their PPE.
• Ensure that defective or damaged PPE is immediately disposed of and replaced.

 

The employees who are the user of the PPE has the responsibility of

• Proper wearing of PPE as required.
• Attending required training sessions.
• Properly caring for, cleaning, maintaining, and inspecting PPE as required.
• Follow up the company’s PPE Policies and rules.
• Inform the supervisor of the need to repairs or replace PPE.

 

 

 

 

 

 

CHEMICAL SAFETY PROGRAM.

 

Chemicals are substances (Natural or synthesized) with distinct properties. They play a prominent and important role in production activities. Chemicals used in operations, make our job easier, quicker and relatively safe. However the least dangerous of them can become a serious health and environment hazard when handled wrongly.

 

CLASSES OF CHEMICALS

1. HAZARDOUS CHEMICALS

These are materials that pose a threat to human health or the environment by reason of their toxic, flammable, corrosive and explosive nature.

Hazardous nature of a chemical can be due to

• The quantity used (as in taking over dosage of drugs)
• It’s characteristic ( as in acid)
• Poor storage ( as in storing incompatible chemical together)
• 2. NON HAZARDOUS CHEMICALS.

These are materials that do not pose a threat to human health and environment. These can become hazardous.

 

CONSEQUENCES OF UNSAFE HANDLING OF CHEMICALS:

The consequences of unsafe handling of chemicals are numerous and those depend on the properties, quantities and mode of contact. They includes

• Health hazard.
• Environment Hazard.
• Fire Hazard.

 

 

 

 

 

 

 

 

                          POLICY STATEMENT

 

IKEJA HOTEL PLC is committed to provide employees and subcontractors with information and training to ensure that they are aware of hazardous chemicals present in their in their work areas and the steps they should to protect themselves from these hazards.

 

Therefore, it is the policy of our company to take reasonable precaution to provide a work environment that is free from recognized hazards for its employees and ensure that all necessary work practices, procedures, and policies are implemented to protect employees from all potentially hazardous chemicals used in the work area.

 

All chemicals used in our operations are compiled in MSDS Manual. The MSDS (Materials Safety Data Sheet) manual consist of all chemical used in our operations. Labels must not be removed from any container to show if the chemical is hazardous. And all Material Safety Data Sheet accompany incoming goods must be received and must be accessible to employees. Look for key word like CAUTION, HAZARDOUS: TOXIC; DANGEROUS; CORROSIVE; IRRITANT; CARCINOGEN.

 

The Materials Safety Data Sheet (MSDS) is a document containing chemicals hazard and safe handling information prepared in accordance with OSHA Hazard Communication Standard.

 

Management:

MD/COO

 

 

 

 

 

 

 

 

 

 

MATERIAL SAFETY DATA SHEET

The use of material Safety Data Sheet (MSDS) is employed in the handling, receiving and storage of chemical materials like cooking gas, Diesel, Waste oil from generators, insecticide, detergents, paints Air freshener/ odour control spray, bleaching agents , fumigations chemicals etc. A current Material Safety Data Sheet (MSDS) is provided for each hazardous materials brought into the company facility. This required at first arrival of such items. It is then included in our MSDS file for future reference especially for regularly handled items.

 

Prior to storage of hazardous materials such as those mentioned above, the Manufacturer’s and or supplier’s name, addresses, phone number, email/web address are checked and noted on the MSDS.

 

The manufacturing and expiration dates are also checked to ensure materials valid for another six months before consumption/usage.

 

Hazardous Materials containers, chemical characteristics, physical condition, storage site/ condition and distance from other chemicals are checked.

 

Precaution for safe handling and use are taken note of to guard against fire explosion.

Health hazard workers handling or moving hazardous materials are also considered in terms of inhalation, breakage of skin, or swallowing. Workers exposure to risks such as eye irritation, nausea, dizziness and skin rashes are reported and recorded. Emergency eye wash and bathroom points is provided within the facility while a fully kitted First Aid Box is also kept at the location with a 24 hours coverage attendant nurse, if any accident occurs.  The MSDS are also made accessible to all workforces in the worksite and available to the attendant in the event of exposure.

 

Reviews of MSDS are generally carried out by the Safety Department, who update sheets with newly acquired/ update versions. In accordance to the stated MSDS requirement, all personnel receiving or moving hazardous materials MUST wear appropriate Personal Protective Equipment (PPE) including but not limited to fire retardant coverall, nose mask and hand gloves or as applicable.

In handling hazardous materials, the process captures

• Storage measures in terms of temperature, ventilation, exposure to light and flash point as outlined in MSDS.
• Precautions for safe handling and use.
• Steps to be taken in case of materials release or spills.
• Waste disposal method as stated on the MSDS.
• Personal Protective Equipment and Materials for handling spills.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

               

MATERIAL SAFETY DATA SHEET:

 

IDENTIFICATION OF SUBSTANCE /COMPANY;

 

COMPOSITION OF SUBSTANCE OR ACTIVE INGREDENTS

 

Izal contains :                                        Phenol & Distilled Phenol.

 

Colour:                                                  Disinfectant white fluid.

 

MIXTURE / USAGE:

 

TOILET USE

Add 3 or 4 drop of Izal to a large drop of cup of water.

 

GENERAL DISINFECTANT WHEN LARGE QUANTIOTY IS NEEDED:

Add table spoon of Izal to half a bucket of water.

 

DIRECTION FOR USE FOR CUT SORES AND INSECT BITES.

The tiniest scratch may turn septic if neglected. Bathe it instantly and at intervals until healed with Izal solutions.

Izal cleans wound and sores and aid rapid healing

 

GENERAL PURPOSES:

Soak in to 200solution for 1 hour or in 1 to 600 solutions for 12 hours. Add Izal to the water and mix well before immersing linen.

 

HAZARD IDENTIFICATIONS:

Product should not be stored with or near food items.

 

Prickly Heat and craw-craw; Izal gives rapid relief if the affected parts are bathed with Izal solution.

 

HANDLING / STORAGE :

Keep out of reach to children. Store in temperature below 35C.

It is use externally only.

 

 

 

 

 

 

 

 

   MATERIAL SAFETY DATA SHEET

 

Trade Name:                                                                Dettol Trade Mark:                                                                 Dettol & Sword device are registered. Product NAFDAC Registration No:                               04 – 2487

COMPOSITION Active Ingredients:                                                     Chloroxylenol BPC  48% Oleum Pini Aromaticum   9.6% w/v Denatured Spirits  11.3% w/v Sapo Vegetable 5.8% w/v Ustum 9.5% w/v Aqua ad 100 vols.

HAZARD IDENTIFICATION: Main Risk:                                                                   Non Poisonous. Non Staining germicide.

USAGE: First Aids:                                                    Use 2 capful (27ml) into 250ml of water Bathing:                                                        Use 2 capful (27ml) into a bucket of water. Domestic Cleaning:                                       Use 2 capfull (27ml) into 1 litre of water. Laundry:                                                      Use 2 capful (27ml) into 1 litre of water Medical Uses (Midwifery)                           For routine external antiseptic, wash with 25ml into 1litre of water. Epidermic & cleaning agent for hand/face/mix with 125ml into 5litre of water.

HANDLING / STORAGE: Use externally only. Keep out of reach to children.

 

 

 

 

 

 

 

    MATERIAL SAFETY DATA SHEET

 

Trade Name:                                                                HARPIC Trade Mark:                                                                 Harpic. Product NAFDAC Registration No:                               02-1843 Manufacturer:                                                              Reckitt Benckiser Nig Ltd. Plot C 2/3 Agbara Ind, Estate, Ogun State Nigeria.

COMPOSITION Active Ingredients:                                                     Hydrochloric Acid 1.6%. Taltow Trimethylammonia chloride 047%

HAZARD IDENTIFICATION: Main Risk:                                                                  If swallowed, seek medical advice immediately. If contact with eye rinse immediately with plenty of water.

PRECAUTION: Keep out of reach of children. Keep only in original container. Do not mix with drain cleaners or bleach product. Do not allow to come in contact with any surface  other than the toilet bowl

HANDLING / STORAGE: Use externally only. Keep out of reach to children. Store in a cool place away from direct Sunlight. The product has a child safety cap and Safety in septic tanks.

 

 

 

 

 

 

 

 

MATERIAL SAFETY DATA SHEET:

 

IDENTIFICATION OF SUBSTANCE /COMPANY;

 

Trade Name:                                           RAID INSECTICIDE

Product NAFDAC NO:

Manufacturer:-                                      Johnson Wax Nig Ltd

No.13/14 Abimbola Street,

Isolo Industrial Estate.

Isolo,

Lagos.

 

COMPOSITION OF SUBSTANCE OR ACTIVE INGREDENTS

 

Raid Insecticide contains:                    Allethrin    0.25%

Neopynaminforto  0.200%

Deltamethrin 0.015%.

Solvent, Fragrance Propellant = 99.585%

 

DIRECTION / USAGE:

Spray short burst into the air.

Keeping 1 metre from wall and fabrics.

Keep room closed for 10 minute before re-entry.

Spray directly on insect or into place where they hide.

 

HAZARD IDENTIFICATIONS:

Product is in a pressured container.

Do not expose to temperature exceeding 50C.

Avoid contact with skin, eye or clothing and excessing inhalation.

 

PRECAUTION:

Do not spray near fire or incandescent material

Prickly Heat and craw-craw;

Do not spray onto food.

 

HANDLING / STORAGE :

Keep out of reach to children. Store in temperature below 35C.

It is use externally only.

Store away from food.

 

 

 

 

 

 

 

 

 

 

      MATERIAL SAFETY DATA SHEET:

 

IDENTIFICATION OF SUBSTANCE /COMPANY;

 

Trade Name:                                          Sunshine Airfresher.

Product NAFDAC NO:                            02 – 1072

Manufacturer:-                                       Ulysses Nig Ltd

 

 

COMPOSITION OF SUBSTANCE OR ACTIVE INGREDENTS

 

Drummer contains :                              P. Dichlorobenzene  99%

Essential Oil

Net Weights:                                         63gms

 

 

HAZARD IDENTIFICATIONS:

Avoid direct contact with eye and skin .

Do not expose Swallow.

Avoid contact with skin, eye or clothing and excessing inhalation.

 

PRECAUTION:

Do not place on leather, polished or plastic surfaces

Prickly Heat and craw-craw; Do not spray onto food.

 

HANDLING / STORAGE :

Keep out of reach to children. Store in temperature below 35C.

It is use externally only.

Store away from food.

 

 

 

 

 

 

 

MATERIAL SAFETY DATA SHEET:

 

IDENTIFICATION OF SUBSTANCE /COMPANY;

 

Trade Name:                                        JIK

Product NAFDAC NO:                          02 – 0356

Manufacturer:-                                    Reckitt Benckiser Nig Ltd.

 

COMPOSITION OF SUBSTANCE OR ACTIVE INGREDENTS

 

JIK contains :                                       Sodium Hypochlorite 3.5m/v

ENVIRONMENTAL INFORMATION:

To safeguard the environment, Jik is rapidly broken down after use to common salt, Oxygen, other harmless substance safe for septic tank.

Jik new advanced formula is safe for use on most colour fast, washable fabnis including cotton, nylon and polyester.

 

MIXTURE / USAGE:

 

Whitening / Brightening:

Mix ¼ cup jik in a bucket of water (10litre.)

Stain Removal

Mix ¼ cup (62.5 ml) Jik to 5litre water.

HAZARD IDENTIFICATIONS:

Product is in a pressured container.

Do not expose to temperature exceeding 50C.

Avoid contact with skin, eye or clothing and excessive inhalation.

 

PRECAUTION:

If swallowed call a doctor immediately.

Rinse skin or cloth immediately after contact.

If splashed into the eye, rinse well with water and consult a physician.

HANDLING / STORAGE :

Keep out of reach of children. Store in temperature below 35C.

It is use externally only.

Store away from food.

Do not use bleach on silk and wool.

COLOUR FASTNESS TEST.

Apply 1 drop of jik stain removing solution to a hidden part of the seam. Rinse after 5 min and dry.

 

 

MATERIAL SAFETY DATA SHEET:

 

IDENTIFICATION OF SUBSTANCE /COMPANY;

 

Trade Name:                                          Drummer Airfresher.

Product NAFDAC NO:                            02 – 4106

Manufacturer:-                                      Reckitt Benckiser (Nig) Ltd

 

 

COMPOSITION OF SUBSTANCE OR ACTIVE INGREDENTS

 

Drummer contains :                              Water, Carreghenate

Fragrance 840330

Net Weights:                                       50gms

 

 

HAZARD IDENTIFICATIONS:

Avoid direct contact with eye and skin .

Do not expose Swallow.

Avoid contact with skin, eye or clothing and excessing inhalation.

 

PRECAUTION:

Do not place on leather, polished or plastic surfaces

Do not spray onto food.

 

HANDLING / STORAGE:

Keep out of reach to children. Store in temperature below 35C.

It is use externally only.

Store away from food.

 

 

 

 

 

 

 

 

 

 

 

    MATERIAL SAFETY DATA SHEET

 

Trade Name:                                                                Carbon dioxide (Compressed) Trade Mark:                                                                 Fire Extinguisher.. Appearance /Odour:                                                     Colourless odour, Gas Product NAFDAC Registration No:                               = Manufacturer:                                                              Steel Recon Industry SDN BHD.

COMPOSITION Active Ingredients:                                                     Carbon dioxide gas

HAZARD IDENTIFICATION: Main Risk:                                                                  if inhale cause headache, dizziness, laboured, breathing unconsciousness if contact on skin it become redness pain blisters if swallowed causes minor discomfort If contact with eye raise immediately with plenty of water.

PRECAUTION: Inhalation:                                                              Respirator   Eye:                                                                        Face shield   Ingestion:

HANDLING / STORAGE: Use externally only and well ventilated area. Keep out of reach to children. Store in a cool place away from direct Sunlight. The product has a child safety cap and safety for in septic tanks.

 

 

    MATERIAL SAFETY DATA SHEET

 

Trade Name:                                                                OMO DETERGENT Trade Mark:                                                                 OMO Appearance /Odour:                                                     Blue/White Powder Usage:                                                                          Cleansing. Direction: Add little quantity into a quantity of water to be used, shake properly and use for cleansing.

COMPOSITION Active Ingredients:                                                     Detergent

HAZARD IDENTIFICATION: Main Risk:                                                                  Peeling laboured, breathing unconsciousness Skin:                                                                         If contact on skin its peels.   Swallowing                                                               If swallowed causes minor discomfort Eye:                                                                          If contact with eye rinse immediately with plenty of water.

PRECAUTION: Inhalation:                                                              Respirator   Eye:                                                                        Handle with care   Ingestion:                                                                  Do not handle when eating.

HANDLING / STORAGE: Use externally only and well ventilated area. Keep out of reach to children. Store in a cool place away from direct Sunlight.

PACKAGING MATERIAL:                                        Cartons or Sachets   First AIDS:                                                             Wash with water. Flush with plenty water if in contact with the eye.

 

 

 

    MATERIAL SAFETY DATA SHEEET

Trade Name:                                                                DEODOURANT Trade Mark: Appearance /Odour:                                                     Blue/ Green liquid with nice fragrance. Product NAFDAC Registration No: Aba. Usage:                                                                         Odour control for refreshing flavours in offices, toilet, car & rug. Direction: Shake properly before sprinkling spraying.

COMPOSITION Perfumes/ester ethyl ether, treated solvent.

HAZARD IDENTIFICATION: Main Risk:                                                                 No inhaling hazard., laboured, breathing unconsciousness if contact on skin it become redness pain blisters if swallowed causes minor discomfort If contact with eye rinse immediately with plenty of water.

PRECAUTION: Inhalation:                                                              Respirator   Eye:                                                                        Face shield   Ingestion:

HANDLING / STORAGE: Use externally only and well ventilated area. Keep out of reach to children. Store in a cool place away from direct Sunlight. The product has a child safety cap and safety for in septic tanks.

PACKAGING MATERIAL:                                        Plastics containers/ drums.

 

 

 

 

    MATERIAL SAFETY DATA SHEET

 

Trade Name:                                                                MORNING FRESH Trade Mark:                                                                 Liquid Soap Appearance /Odour:                                                     Blue/Green coloured liquid, nice fragrance Product NAFDAC Registration No:                               = 020283 Manufacturer:                                                              PZ industrial PLC 45/47 Town planning way,. Ilupeju, Lagos.

COMPOSITION Active Ingredients:                                                     Anionic Surfactant, hydrotropes, salt, perfumes, preservative & colour

HAZARD IDENTIFICATION: Main Risk:                                                                  Non,   if swallowed causes minor discomfort If contact with eye rinse immediately with plenty of water.

PRECAUTION: Inhalation:                                                              – – –   Eye:                                                                       – – –   Ingestion:

HANDLING / STORAGE: Use externally only and well ventilated area. Keep out of reach to children. Store in a cool place away from direct Sunlight. The product has a child safety cap and safety for in septic tanks.

PACKAGING MATERIAL:                                        Cold insulated Containers

 

 

 

    MATERIAL SAFETY DATA SHEET

 

Trade Name:                                                                MILTON Trade Mark:                                                                 MILTOM. Appearance /Odour:                                                     Colourless Product NAFDAC Registration No:                               = Manufacturer:

COMPOSITION Active Ingredients:                                                     Sodium Hydrochlorite

HAZARD IDENTIFICATION: Main Risk:                                                                  It is harmless.   Have no unpleasant   if swallowed causes minor discomfort If contact with eye rinse immediately with plenty of water.

PRECAUTION: Inhalation:                                                              Irritation   Eye:                                                                        Face shield,  Avoid contact with eye and rinse eye with warm water.   Ingestion: Avoid prolong contact with metals

HANDLING / STORAGE: Use externally only and well ventilated area. Keep out of reach to children. Store in a cool place away from direct Sunlight

PACKAGING MATERIAL:                                        Cold insulated Containers

 

 

 

 

 

 

ELECTRICAL SAFETY PROGRAM:

 

ELECTRICAL SAFETY RULES;

Do’s

• Do obey instructions given by the person in charge.
• Do insulate yourself from earth by standing on rubber mat while attempting to get the person who is in contact with live line or apparatus.
• Do remove the casualty from the cause, render first aid and send for doctor or take the casualty to the nearest hospital.
• Do break the circuit by opening the power switch and release the victim
• Do preach and practice safety at all times.
• Do eliminate all short cuts while on duty.
• Do use correct size and quality of fuse wire while renewing the blown out fuse.
• Do turn your face away whenever an arc or flash occurs.
• Do disconnect the supply immediately in case of fire on or near electric materials/apparatus.
• Do keep away inflammables from electrical apparatus.
• Do ensure controlling switches are opened & locked or fuse holder are withdrawn before working on lines.
• Do report all accidents whether minor or major, fatal or non-fatal, departmental or non-departmental immediately to the person in charge.

 

DON’Ts

• DO NOT renew a blown fuse until you are satisfied as to the cause and you have rectified the irregularity.
• DO NOT disconnect a plug by pulling flexible cable when the switch is on.
• DO NOT use wire with poor insulation.
• DO NOT close any switch/GOS/Breaker unless you are familiar with the circuit, which it controls and know the reason for its being kept open.
• DO NOT work on energized circuits without taking extra precautions such as use rubber gloves and gauntlets.
• DO NOT touch or tamper with any electrical equipment or conductor, unless you have made sure that it is DEAD AND EARTHED.
• DO NOT work on live circuit without the specific orders of the supervisor and make certain that all safety precautions have been taken.
• DO NOT disconnect earthling connection or render ineffective the safety gadget installed on mains and apparatus.
• DO NOT open or close switch or fuse slowly or hesitatingly.
• DO NOT touch an electric circuit when your hands are wet, or bleeding from a cut or an abrasion.

 

 

 

 

 

 

 

 

 

 

 

 

 

SELF INSPECTION/AUDIT PROGRAM

 

Health Safety & Environment HSE inspection shall be carried out on our facility and process on monthly basis. Schedules shall be drawn to cover the period of one year, approved by the senior management and monitored for compliance (plan versus actual/accomplishment.)

Developed checklist in relevant areas to be covered by schedules, shall be used and Inspection reports issued at the end of each audit for management approval, copies responsibility owners and tracked by the HSE department for corrective measures/actions completeness.

For easy identification, tracking and corrective action, close out date management by the HSE Unit, report header shall cover the following

• Location and facility covered.
• Date of Inspection.
• Inspection/Audit team(Name & Department)

 

IKEJA HOTEL PLC Self Inspection/Audit Program details report shall cover these areas.

• Observation of audit team (Hazard, Unsafe Act/Condition, violation to procedures and/or company best practices).
• Suggested corrective measures/actions and recommendations.
• Assigned responsibility owner to affix each recommendation.
• Issue due date of completion in accordance to HSE policies and practice.
• A column of status.

 

S/N	Observation	Recommendation	Responsibility	Due Date	Status

Name of Audit team

 

 

 

 

 

 

ACCIDENT INVESTIGATION PROGRAM

 

Accident may be defined as a sudden mishap that interrupts the operations of activity. Accident can be classified into

• Electrical accident.
• Mechanical Accident.
• Non electrical Accident. – injury due to reason as fall, slip or driving vehicle
• Miscellaneous – (such as fire, drowning, explosions etc.

 

 

CAUSES OF ACCIDENTS:

• Accident due to improper or defective equipment and failure to provide adequate protective devices.
• The human elements or ‘Human Factor’ is by far the greatest cause of serious accidents.

Statistical records has proven that ninety percent of industrial accidents are not due to defective equipment but rather due to failure on the part of workman and those in authority to observe safety rules and adopt safety devices for accident prevention.

 

ACCIDENT REPORTS/ RECORDS.

Accident records are essential aids to the prevention of accidents. The records show the type of accident most frequently encountered, where they occur and their relative severity. A study of these record will emphasize common hazards and permits a better understanding of the cause of accident and the best method of preventing the accident.

 

All accident which result to injury or not shall promptly be reported to the HS E Coordinator for proper incident documentation.

Every accident should be investigated to determine the root cause and the possible steps needed to prevent reoccurrence. It shall be the responsibility of the person in charge of the job to get a complete detailed cause of the accident as soon as possible after its occurrence.

 

ACCIDENT REPORTING PROCEDUES:

Follow the Incident Reporting Procedures.

 

 

 

 

 

ACCIDENT INVESTIGATION:

• The prevention of incident/accident is essential to our business operations. This focus is driven through safe work practices, effective and vigorous safety meetings and training, induction/orientation of new hires, continuous facility inspection/ hazard identification programs and adequate cover of HSE activities in our policies.
• Our drive is that accident are preventable and that each of us can contribute to a safe work place and help the vision by reporting unsafe conditions, act and near misses during the performance of our work.
• When personnel observe a risk situation (Such as hazards), personnel should render an appropriate response in order to prevent or minimize a potential incident. An appropriate response includes
  • Minimize the hazard(Eliminate)
  • Immediately notify your supervisor.
  • Inform co-workers ( e.g Post signs)
  • Stop unsafe work activity.
  • Report the risk situation.

 

• Personnel shall report all observed risk situations to their supervisor as soon as possible and before the end of their shift. Risk situations shall be documented within 24 hours.
• The following sequence occurs after reporting a risk situation;
  • The incident owner/responsible person (usually the supervisor) receives notification through email or the use of Incident Report form and reviews the initial report.
  • The incident owner determines in accordance to procedures the appropriate response, which may include
    • A team/ an individual investigation based on severity.
    • Corrective /Preventive actions
    • No further action required.

 

• The team is constituted and given chatter.
• The team conducts its investigation and identifies causal factor, root cause and other finding in relation to the incident, collecting all relevant items and statements as may be applicable.
• Root cause are tied to recommendation for corrective/preventive measures and assigned a responsible department/ owner with due date of completion.
• All action items must be implemented and stewarded to closure.
• To ensure corrective actions are timely, complete and effective, the verification and measurement processes are adopted by ABL. This involves:
  • Drawing up of facility inspection schedule which must be approved by senior management.
  • Setting up target for monthly unannounced HSE checks.
  • Setting up of Key performance Indicator (KPI) on investigated number of significant Near Misses, Incident and accident.
  • Number of corrective actions /measures /recommendation issued to mitigate reoccurrences.
  • Number of action items closed at the end of every quarter.
  • Open action items above thirty 30 days, sixty (60) days and ninety (90) days.
  • Classification of action items using the risk matrix – low Risk, Medium Risk and /Or High Risk.

 

 

 

 

 

 

 

 

 

 

 

 

 LAWS, REGULATION & PERMITS

 

THE NIGERIAN HEALTH, SAFETY AND WELFARE LAWS:

The health, safety and welfare of employees have been a major concern of the Nigerian Government. “The Workmen’s Compensation Act” and the “Nigerian Factories Decree of June 11, 1987 are a clear demonstration of the Federal Government’s concern for the health, safety and welfare of the Nigerian worker.

 

THE FACTORIES DEGREE 1987.

• The factories Decrees 1987 repeals and re-enact the factories Act(Cap 66 Laws of the Federation). It also makes provision for-
• Up-dating some provisions in the existing Factories Acts to bring it in line with the development prevailing in the industrial sector of the economy in the country.
• Extending the application of the said Act to wider spectrum of workers and other professionals as regards the safety of workers to whom the Act applies; and
• Up-dating the penalty provisions in the said Act,

Section 3 of the Factories Decrees 1987 requires every operator of a factory to duly register with the director of Factories first before it can commence operation.  Some of the provisions of the Degree are as follows:

OVERCROWDING:

Section (8) of the decree stipulates that

• A factory should not be, while work is carried on therein, be so crowded as to cause risk or injury to the health of the persons employed therein.
• A factory shall be deemed to be so overcrowded as aforesaid if the number of persons employed at a time in any workroom is such that the amount of cubic space allowed for every person employed is less than 400 cubic feet.
• Every workroom shall not be less than nine feet in height measured from the floor to the lowest point of the ceiling or, where there is no ceiling, to the lowest point of the roofing materials.

 

 

THE HEALTH AND SAFETY AT WORK ACT 1974

This act covers all people at work, except domestic workers in private employment, whether they are employers, employees or the self employed. It is aimed at people and their activities, rather than premises and processes.

 

The legislation includes provisions of both the protection of people at work and the prevention of risk of the health and safety of the general public that may arise from work activities.

The objectives are to:

• To secure the health, safety and welfare of all people at work.
• To protect others from the risks arising from workplace activities.
• To control the obtaining, keeping and use of explosive or highly flammable substances.
• To control emissions into the atmosphere of noxious or offensive substance.

 

PERSONAL PROTECTIVE EQUIPMENT AT WORK REGULATIONS 1992.

Under the regulations personal protective equipment means ‘all equipment (including clothes affording protection against the weather) which is intended to be worn or held by a person at work and which protect him against one or more risks to his health and safety, and any addition or accessory deigned to meet this objective.

 

THE PROVISION OF PPE (Regulation 4)

Under this regulation 4 every employer shall ensure that suitable Personal Protective Equipment is provided to their employees who may be exposed to a risk to their health and safety while at work, except where and to the extent that such risk has been adequately controlled by other means that are equally or more effective. Similar provisions to these apply in the case of self employed people.

THE USE OF PPE (REGULATIONS 10)

Under regulation 10, there are the following duties on both employer and employees

• Every employer shall take all reasonable steps to ensure that any PPE provided to their employees is properly used.
• Every employee shall use any PPE in accordance with both any training in the use of PPE concerned that has been received by them and the instructions regarding the use of it that have been given to them.
• Every employee shall take all reasonable steps to ensure that the PPE is returned to the accommodation provided for it after use.